Initial enquiry form

Please complete the form below to submit a data access enquiry.

Submitting an enquiry form

When you submit your initial enquiry form it will be passed onto the eDRIS team at Public Health Scotland. They will review your details and then get in contact with the next steps in the process. Find out more about the support services provided by eDRIS.

Your details

What is your name? *

Are you the main applicant? * Are you the person with operational or day-to-day responsibility for the proposal?

Yes

No

If you answered no, please enter the name of the main applicant

What is your work email address ? *

What is your organisation? *

What is your telephone number?
Project details

What is your project title? *

Please provide a brief description of your proposal: * Describe the main question(s) you want to address, aims and outcomes, with a Scotland focus if the project is multi-national. See below the form for guidance and a sample answer.

Please provide a brief description of your cohort: * Describe your population of interest, specifying the criteria defining the cohort and stating whether it will be derived from National Health Data. See below the form for guidance and a sample answer.

Does your proposal include the use of NHS Scotland patient data? *

Yes

No

I'm not sure

Does your proposal include the use of medical images, medical image metadata or radiographers' reports? *

Yes

No

I'm not sure

Does your proposal require data or services supplied by the NHSCR including notifications for cohort follow-up outcomes such as mortality, emigration, or cancer registrations? *

Yes

No

I'm not sure

Does your proposal require any of the following services from the eDRIS team: supplying data listed in the RDS Metadata Catalogue, assisting with data linkage or hosting data in the Scottish National Safe Haven? *

Yes

No

I'm not sure

Consent for storing submitted data *

Yes, I give permission to store and process my data. See our privacy policy below.

Guidance on completing the form

We've listed some sample answers below to help you complete your Proposal description and Cohort description.

Proposal description

Describe the main question(s) you want to address, aims and outcomes, with a Scotland focus if the project is multi-national.

The following example was created for a fictitious study:

"Tooth Fairy Services (TFS) collects Baby Teeth from children, as part of their happiness-guarding role, providing a small remuneration or gift in return, the value of which is determined by the child’s family. In January 2013, TFS introduced the PilloWapp developed by Puck Enterprises, which detects when a child puts a tooth under a pillow for the Tooth Fairy, the location of the tooth to be collected and coded child identifiers (name, TFS number ID and CHI or NHS number). Prior to 2013, Tooth Fairy Services used household fairies to convey the information. The data retained by the PilloWapp includes coded child identifiers, location information and the current family level of remuneration; these data are used only for the collection of teeth. The PilloWapp does not collect data regarding dental health of any children.

"This is a data linkage study, whereby data from TFS will be linked with NHS Dental data and analysed in a secure environment. This will enable us to determine the effectiveness of the PilloWapp, the influence of dental health on its performance and to identify areas for improvement. In addition, social or geographical factors that might affect the uptake or provision of the service among children will be analysed. Levels of remuneration will also be assessed to determine their consistency across the UK."

Cohort description

Describe your population of interest, specifying the criteria defining the cohort and stating whether it will be derived from National Health Data.

The following example was created for a fictitious study:

"All children aged 5-17 years known to Dental Services in Scotland between 2007 and February 2020, according to MIDAS data."

Find out how we process your data safely and securely.

View our privacy policy